We connect your website, ads, SEO, CRM and AI agents into one system, then bring in the leads, follow up every enquiry and book the jobs, so you grow without the extra admin.
Free 1-hour strategy call · No obligation
Built on the world’s leading AI and automation platforms
Your website, phone, inbox and socials feed one CRM. Every enquiry is answered, followed up and booked in — without anyone copying details between apps.
AI agents reply on your website, Instagram, Facebook, WhatsApp and SMS — day or night — qualifying the job and offering real times from your calendar.
Leads, quotes, jobs and invoices move through one pipeline. Everyone sees the same customer history, so nothing falls through the cracks.
The core systems we build for service businesses — start with one, or connect them all.
Enquiries, quotes, bookings and invoices live in one CRM built around how your jobs actually flow — with your data migrated and your team trained in week one.
An AI voice agent answers every call 24/7, qualifies the caller and books the job straight into your calendar — then transfers to you when a human is needed.
New leads get a reply in seconds, then smart follow-up based on what they do — so quotes get chased and hot leads land with your team at the right moment.
We map how work moves through your business, connect your apps so data is entered once, and automate the tasks that eat your week.
A review request goes out when the job is done, with a one-tap link to your Google profile — and every review gets an AI-drafted reply for you to approve.
Calls, texts, emails, chats and DMs land in one place inside your CRM — and your automations reply from the same place.
One inboxXGROW designs, integrates and trains AI agents around your real processes — connecting the world’s leading models to your CRM, sales and operations. Not a generic chatbot bolted onto your website.
We assess your workflows, find the high-ROI AI opportunities and design a roadmap for your business.
Claude, GPT, Gemini and more, connected directly to your CRM, support, marketing and operations.
We train your team, build your prompt library and put governance in place so AI scales safely.
Answers every call 24/7, qualifies the caller and books the job.
Replies on your website, Instagram, Facebook and WhatsApp — and books the job.
Instant replies, smart qualification and follow-up that never gives up.
Lead generation, marketing and billing that plug straight into the same system.
Fast, mobile-first sites that turn visitors into booked enquiries.
Learn moreScroll-stopping campaigns with lead forms wired straight into your CRM.
Learn moreLocal SEO plus AEO and GEO, so Google and AI assistants recommend you.
Learn morePlanned, on-brand content with DMs and leads flowing into your CRM.
Learn moreEmail, SMS and funnels that turn enquiries into paying customers on autopilot.
Learn moreAutomated invoices, online payments, recurring billing and polite reminders.
Learn moreWe move your contacts, jobs and history across from your old tools and clean it up on the way.
Short, practical sessions so the system is actually used from week one.
Every plan includes ongoing support and improvements as your business grows.
Simple reporting, so you always know what is running and what it is producing.
We adapt the system to how your jobs, bookings and customers actually flow.
Electricians, Plumbers, HVAC, Builders
Residential cleaning, Commercial cleaning, End-of-lease, Carpet cleaning
Airbnb hosts, Co-hosts, Holiday rental managers, Serviced apartments
Gyms, Martial arts academies, Pilates & yoga studios, Personal trainers
Allied health clinics, Dental practices, Physio & chiro, Beauty & aesthetics
Consultants, Accountants & bookkeepers, Law firms, Agencies
Real estate agencies, Property managers, Property developers, Off-the-plan sales
We also work with education and coaching, hospitality and e-commerce businesses.
XGROW was founded by Matheus Bessa, a marketer who spent six years in the marketing department at Unilever Brazil before building automation systems for Australian service businesses. He saw the same pattern everywhere: great businesses losing work because nobody had time to follow up.
Today XGROW designs, builds and supports the systems that fix that — CRM, marketing automation and AI agents — with Matheus personally leading the strategy for every client.
“He is fantastic to work with, genuinely listens to what you need, and takes the time to tailor the system so it aligns perfectly with your company’s goals and requirements.”
Real Google reviews from Australian service businesses, in their own words.
Their system is easy to use, highly effective, and designed in a way that actually supports real business needs. What really makes the experience exceptional is Matheus.
He is fantastic to work with, genuinely listens to what you need, and takes the time to tailor the system so it aligns perfectly with your company’s goals and requirements. The software itself is intuitive and powerful, and the detailed explanations and guidance provided make it very easy to understand and use with confidence. Everything is clearly explained, which makes onboarding smooth and ensures you get the most out of the platform. If you’re looking for a lead generation and management company that delivers results while providing personalised support and outstanding service, I highly recommend XGROW.”
Before Xgrow, my business was a mess. I was using one system for bookings, another for payments, another for email marketing, and another for CRM… and because everything was disconnected, I lost thousands of dollars in…
…leads I simply didn’t have time to follow up with. Then everything changed. The whole Xgrow team and system not only made my business dramatically easier to manage, but also increased my organic revenue by 300%. It was a complete game changer. This is real growth. If you own a business, do yourself a favour and sign up with Xgrow. You’ll not only make more money, but you’ll also gain back time to focus on the things that actually matter. Thank you so much to Math and the entire Xgrow team. You have no idea how much easier you’ve made my life.”
The platform is intuitive, easy to navigate and really helps streamline scheduling, team coordination and workflow management. Everything is very clear and practical, which saves us a lot of time during busy routines.
Whenever support is needed, the team is always responsive, professional and helpful, making the overall experience even better. Overall, Xgrow is a reliable and professional system that has positively impacted our productivity and operational organisation. Highly recommend it!”
Even without much technical knowledge, it’s easy to understand how they work and use them without any stress or difficulty. Having messaging, emails, invoices, receipts, bookings, schedules, and training/courses all in…
…a single platform is amazing — it makes organization much easier and saves a lot of time. The customer support is outstanding: besides the training on how to use the system, whenever I need help, I get quick responses. The team is always helpful and open to adapting both the system and the app to meet our needs, which makes a big difference in daily use. I highly recommend it!”
The booking system is amazing — very clear, user-friendly and easy to understand, which helps a lot with daily organisation. The platform is intuitive and streamlines processes that would otherwise take much more time.
On top of that, whenever our team needs support, Matheus is always available and incredibly helpful. His support truly makes a difference. Overall, it’s a very reliable system that improves efficiency and day-to-day workflow. Highly recommend it!!”
Their AI agents seamlessly streamlined our workflows, reducing manual data entry by over 70% and freeing our team to focus on high-impact activities.
XGROW's intelligent task automation and AI-powered client follow-ups significantly increased our customer retention rate — we saw a 25% lift in repeat business within just a few months. XGROW’s expertise in AI-driven workflow automation and intelligent agent development helped us scale efficiently and deliver superior customer experiences. If you're looking to enhance operational efficiency, optimize task automation, boost customer retention, and grow your business with cutting-edge AI solutions, XGROW is the go-to partner. Highly recommend XGROW for any business serious about automation, AI, and growth!”
Scalable automation that grows with you. Every plan is tailored after a free strategy call, so you only pay for what moves the needle.
For small businesses ready to automate their sales process.
AI sales automation — everything in Starter plus advanced AI-powered tools.
Take control of your paid advertising and search visibility.
Pricing is tailored to your business after the free strategy call — you get a clear written quote before anything starts.
Practical, no-jargon guides for Australian service business owners.
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XGROW is an Australian automation agency for service-based businesses. We set up and manage your CRM, automate marketing and follow-up by email and SMS, and build AI agents that answer calls, reply to enquiries 24/7, book jobs and request Google reviews. We also run Google and Meta ads, SEO and websites that feed leads into that system.
Service-based businesses — tradies and home services, cleaning companies, short-term rental managers, clinics, gyms and martial arts studios, hospitality and professional services. If your growth depends on answering enquiries fast and following up consistently, automation pays for itself quickly.
Most businesses have their core system — CRM, pipeline, lead capture and first follow-up automations — live within a few weeks of the strategy call. AI voice and chat agents are added once your pipeline and messaging are in place, then refined over the first month using real conversations.
No. We do the build, the integrations and the testing, then train your team in short practical sessions. Day to day you use the XGROW platform to see leads, reply to messages and track jobs — the automations run in the background.
Not when it is set up properly. We train your AI agents on your services, prices, tone and FAQs, keep replies short and human, and hand the conversation to you the moment a customer needs a person. You can read every conversation and adjust the rules at any time.
Usually, yes. We connect your CRM to calendars, phone and SMS, email, payment and invoicing tools, website forms, Facebook and Instagram, WhatsApp and Google Business Profile, and use automation platforms such as n8n to link anything else. Where a tool is holding you back we will say so and suggest a better fit.
Pricing depends on the plan (Starter or AI Pro), the number of users and automations, and whether you add lead generation. Every quote is tailored after the free one-hour strategy call, so you only pay for what will move the needle in your business. Book the call and you will get a clear written recommendation.
Yes. XGROW works with businesses right across Australia. Strategy sessions, onboarding and training run over video call, and your system is cloud-based, so it works the same whether you are in a capital city or a regional town.
Book a free one-hour strategy call. We’ll map where leads and hours are slipping away and show you the automation with the fastest payback — whether or not you work with us.
Prefer to message? WhatsApp us or email info@xgrow.com.au
