CRM Implementation
Every lead, quote and job in one place — set up, migrated and trained for you.
Learn moreReal estate & developers
CRM & automation for real estate and property developers
XGROW sets up CRM, AI and marketing automation for Australian real estate agencies, property managers and developers. Portal and website enquiries get an instant reply, inspections and appraisals are booked automatically, buyers are nurtured until they are ready, and every contact lives in one database your whole team can work from.
- Real estate agencies
- Property managers
- Property developers
- Off-the-plan sales
- Buyers' agents
- ★★★★★5.0 on Google
- 1,000+ automations built
- Australia-wide
Sound familiar?
The problems we solve
“Portal enquiries arrive at all hours and the first agent to reply usually wins the conversation.”
“Open-home attendees and past enquiries sit in spreadsheets and are never followed up properly.”
“Off-the-plan buyers take months to decide, and keeping them warm by hand doesn't scale.”
“Appraisal requests, inspection times and vendor updates are juggled across inboxes and phones.”
What we automate
The automations that pay for themselves
The system we build for real estate & developers — each part connected to one CRM.
Instant enquiry response
Website and portal enquiries get a reply in seconds, with the property details and next available inspection times.
Inspection & appraisal booking
Buyers and vendors pick a time from your calendar; reminders and confirmations go out automatically.
Buyer & investor nurture
Long-term email and SMS sequences for off-the-plan, investor and upgrader buyers, triggered by what they open and click.
Open-home follow-up
Everyone who attends gets a same-day thank-you and a follow-up based on their interest level.
AI receptionist & chat
Calls and chats are answered 24/7, questions about listings are handled and hot leads are passed to the right agent.
Reviews & referrals
Settled buyers and vendors are asked for a Google review and reminded about referrals at the right moments.
How it plays out
One enquiry, start to finish
An example of how an enquiry moves through an XGROW system — with nobody chasing it manually.
- Saturday 9:14pm
A buyer enquires about a two-bedroom apartment through your website after seeing the listing.
- 9:14pm
They get an instant reply with the floor plan, price guide and the next two inspection times.
- 9:16pm
They book Saturday's inspection; the listing agent is notified and the contact is tagged in the CRM.
- After the inspection
A same-day follow-up asks for feedback and offers a private viewing or contract request.
- Following weeks
If they don't buy, they move into a nurture sequence for similar properties and new releases.
Recommended services
Where most businesses start
AI Lead Nurturing
Instant replies, smart qualification and follow-up that never gives up.
Learn moreAI Receptionist (Voice Agent)
Answers every call 24/7, qualifies the caller and books the job.
Learn moreMarketing & Sales Automation
Email, SMS and funnels that turn enquiries into paying customers on autopilot.
Learn moreFAQ
Common questions
Ask anything else on your free strategy call.
Can XGROW respond to realestate.com.au and Domain enquiries automatically?
In most cases, yes. Portal enquiries usually arrive by email; we capture them into your CRM and trigger an instant SMS or email reply with the listing details and inspection times. We confirm what is possible with your portals and current tools on the strategy call.
Does this replace our property management or listing software?
No. XGROW focuses on leads, follow-up and communication. We connect to the tools you already use where integrations exist, so agents work from one contact record without duplicating data.
Is this suitable for property developers selling off the plan?
Yes. Off-the-plan campaigns have long decision cycles, so automated nurture, event and display-suite bookings, and release announcements are where automation saves the most time.
How much does it cost?
Pricing depends on the size of your team, the number of automations and AI agents, and whether we migrate an existing database. You get a written quote after the free strategy call.
Start with one automation.
Book a free one-hour strategy call. We’ll map where leads and hours are slipping away and show you the automation with the fastest payback — whether or not you work with us.
Prefer to message? WhatsApp us or email info@xgrow.com.au